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Conduct Of A Business Meeting

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1. All business of the Chapter must be in RA. except conferring of Degrees
  • Presiding Officer is referred to by Title.
  • Address each other through Chair.
  • The Chair calls the Order of Business.
  • Ex. Z. has ultimate authority (much more than the Chairman of a business meeting).
  • When addressing a Companion it should be by Title.
  • When you get up to speak, - Stand - Salute - Speak
  • It is out of Order to rise or stand when another person has the floor.
  • Keep discussion short so meeting does not drag.
  • Only the Ex. Z. should call for “the question.”.
  • Do not hold private conversations.
  • Notice of Meeting shall be in members hands seven (7) days before the meeting (except emergency). Must be sent letter mail or delivered to each Member in a sealed envelope.
  • No Companion shall disclose outside Chapter any proceedings to anyone not a Mason. 
2. ORDER
  • At the will of Ex. Z..
  • Itemized in Chapter by laws.
  • No new business after 11:00 P.M. (usually in Chapter by laws).
  • A meeting cannot be adjourned to another day (Section 375). 
3. THE MOTION
  •  Should be clear and to the point.
  • May be prefaced by a few words of explanation.
  • Can be clarified by the Ex. Z..
  • Person presenting Motion makes the Motion, resumes his seat and waits for the second.
  • Person making the motion has first and last right to speak. 
4. THE SECOND
  • Rise and state “Ex. Z. I Second the Motion”.
  • Only implies that the Motion should come before the Meeting and not that you agree with the Motion.
  • A Motion made by Direction of a Board or Committee of more than 1 person requires no second from the floor since its introduction is directed by a majority of the vote within the Board. 
5. AMENDMENT TO THE MOTION
  • Only in Order if it pertains to the Motion.
  • May modify but not radically alter or contradict the Motion.
  • Motions may be amended by - Adding certain words, deleting certain words; and substituting or adding others.
  • Amendment must be seconded.
  • Vote is taken first on the Amendment; then the Amended Motion (Majority Vote required). No more than two Amendments to a Motion allowed. 
6. DISCUSSION
  • Presiding Officer restates Motion and asks “Are there any remarks”?
  • Maker of the Motion is entitled to speak first.
  • No one may speak a second time on the same Motion if another member desires to speak.
  • Ex. Z.. may close debate by asking mover to make the last remarks.
  • After which no one can discuss. 
7 . THE VOTE
  • A majority vote is required (50% + 1) unless otherwise indicated in the Constitution or  By-Laws.
  • The Ex. Z. may vote or abstain.????
  • In the event Ex. Z. has abstained he shall not subsequently vote to break a tie.
  • In the event of a tie vote Ex. Z.. declares Motion lost. 
8. NOTICE OF MOTION
  • Can be general or specific. Given without any discussion
  • Must be given in writing to Scribe E. .
  • Must be in Summons of next regular meeting.
  • Must be seconded (this could be at meeting).
  • Used mostly to alter by laws/constitution. 
 SUMMARY

No one comes to a Chapter meeting to hear a long drawn out business meeting. If there is no Degree work, time is far more productively used in presenting Education or at the Festive Board.

 
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